Midlands Gigafinal

Dates

Boys (U7 to U10) – Saturday 7th July
Boys (U11 to U18) and ALL girls – Sunday 8th July

Location

Grace Academy
Chapelhouse Road
Chelmsley Wood
Solihull
B37 5JS

Website: https://solihull.graceacademy.org.uk/

Schedule

Arrival 0900
Briefing in playing hall 0945
Round 1 1000
Round 2 1130
Round 3 1300
Round 4 1430
Round 5 1600
Round 6 1730
Prizegiving ASAP thereafter (estimate 1845)

Please note the later start time compared to 2017. However – please aim to arrive as early as possible to anticipate parking delays and registration queries.

Parking

On site parking at the front is available for around 200 cars. Staff will open up the back carpark if additional space is required which should free up another 100 spaces. As with all Gigafinals there is likely to be congestion with the parking so if you are driving please plan ahead and arrive as early as possible. If at all possible please consider public transport or car sharing.

Public Transport

The nearest train station is Marston Green which is a 15 minute walk away.

Food and refreshments

There will be a cafeteria service running at the event. An example menu with prices can be found here

There will also be an ice cream van operating outside.

The venue is within 5 minutes walk to various shops and restaurants.

Waiting areas

We are expecting upwards of 400 children and at least as many parents to be attending so the event is extremely busy. We have lots of classrooms available so please find a comfortable base for the day.

Safeguarding

Parents / guardians are responsible for their children outside of the playing halls. During the game players are not allowed in the playing hall and we ask parents to not wait outside the main playing hall as this would become extremely congested.

It is important therefore that you arrange a meeting point with your child so that after their game they know where to find you.

We are setting up a “child meeting room” in the unlikely event that you become separated from your child. This will be in the staff room.

Health and safety

There will be health and safety representatives on site and this will be well sign posted on the day.

Staff

Members of the organising team will be clearly identifiable by coloured t-shirts and name badges. Please feel free to approach any of the team with questions and they will be happy to help. The majority of our staff are volunteers working hard to make the day as enjoyable and stress free as possible and we appreciate your help in helping us with that aim.

Parent volunteers

Running an event such as this is a huge undertaking and we would be delighted to receive any offers of help from parents. If you would like to help in any way please contact sarah@ukchess.co.uk or please speak to one of the team on the day. Perks include a free t-shirt, free food and drink plus access to the staff room for you and your child.

Internet Access

Wi-Fi internet access will be available:
• Account gas-visitor
• Password Grac3@cademy!

Book Stall

A book stall will be being run by Tim Onions. Should you wish to order something in advance, or have enquiries about his stock, Tim Onions can be contacted as follows:

• Website http://onionschess.co.uk
• Email tim.onions@yahoo.co.uk
• Phone 01626 865309

Fine Designs

Fine Designs will be running a merchandise stall at the venue where you can purchase branded clothing such as hoodies and t-shirts which are fully customizable. These items have always been extremely popular with the children.

https://finedesigns.com/uk/

Pairings

These will be published as soon as possible before the start of the next round. Please do not enter the playing hall until you know your opponent and board number. The easiest way to view pairings will be on chess-results.com – more information will be provided on the day.

General rules and grading

For the tournament rules and grading please click here

Disputes

Unfortunately, we do get the odd dispute – particularly amongst the younger children. For 2018 we have published a disputes policy and code of conduct which we encourage you to read here

Please note that it is a condition of entry that parents and children agree to abide by this policy.